We are looking forward to the TSHA 69th Annual Convention & Exhibition taking place from May 1 – 3, 2025 in San Antonio at the Henry B. Gonzalez Convention Center.
Exhibitor Services Manual
Click here to access the online exhibitor Services Manual.
Inclusive Management Services (IMS) is the official decorator of this event, and all other official vendors are listed within this manual. Inclusive Management Services (IMS) has sent out an email to all main contacts on file that includes the link and login instructions to the online kit. You must be logged in to access the manual. If you did not receive your login information, please reach out to us directly and we will connect you with IMS to re-send the login information.
Please refer to this online manual for all show information such as shipping, booth furnishings, AV services, and more. Pay close attention to the Important Dates to ensure timely ordering or submissions that will save you money on your booth package. The discount deadline for IMS orders is April 9, 2025.
Exhibitor Registration
Exhibitor registration is now open for the TSHA 2025 Annual Conference! Registration is an individual process; and exhibitor registration instructions and complimentary codes have been sent to the main contact on file. If you did not receive your exhibitor registration email, please reach out to us directly and we will pass it along again. Please ensure your entire team is registered no later than Friday, April 11, 2025.
As a reminder, each exhibiting company receives three (3) Exhibit Hall-Only passes per 100 sq. ft of booth space. For registration passes above this allotment, please purchase additional Exhibit Hall-Only or Full Conference passes.
Registration Questions?
Please contact the TSHA registration team by e-mail at registration@txsha.org.
TSHA Exhibit Hall Schedule
- Exhibitor Move-In and Set-Up | Wednesday, April 30, 8:00 a.m. - 5:00 p.m.
- Exhibit Hall Open | Thursday, May 1, 9:00 a.m. - 5:30 p.m.
- Welcome Reception in Exhibit Hall | Thursday, May 1, 4:30 p.m. - 5:30 p.m.
- Exhibit Hall Open | Friday, May 2, 8:30 a.m. - 4:00 p.m.
- Exhibitor Move-Out | Friday, May 2,4:00 p.m. - 7:00 p.m.
For more information on the full schedule for the event, please click here.
General Conference and Exhibit Information
Shipping
Advance Shipments Address:
TSHA 2025
Exhibitor Company Name & Booth #
C/O IMS, Inc./ABF Freight
4354 Director Drive,
San Antonio, TX 78219
Shipments should arrive between Monday, March 31, 2025, and Friday, April 25, 2025. All shipments received outside these dates will be subject to a 30% late fee.
Shipments that arrive at the warehouse after Friday, April 25, 2025, cannot be guaranteed to arrive before show opening. Additional handling charges will be added for expedited trucking and freight.
Direct Shipments to the San Antonio Convention Center:
TSHA 2025
Exhibitor Company Name & Booth #
c/o IMS, Inc.
San Antonio Convention Center (Hall 3)
900 E. Market Street.
San Antonio, TX 78205
Direct shipments will be accepted on Wednesday, April 30, 2025, and receiving will only take place during exhibitor move-in hours (8:00 a.m. – 4:30 p.m.). Do not deliver prior to Wednesday April 30, 2025, Facility will refuse shipment.
Housing
Click here to access more information. The deadline to reserve a hotel room with the TSHA discounted rate is Tuesday, April 1, 2025 (or until rooms sell out). TSHA recommends booking your room as soon as possible!
IMPORTANT NOTE: Please be aware of companies that call and email to assist with hotel reservations. They are claiming they can get better rates, that rooms are limited, or are using other sales pitch methods. They are NOT affiliated with TSHA in any way nor are they a partner with TSHA. If you receive a call or email from a company trying to make your housing reservation, please be aware that this is not sanctioned and DO NOT MAKE THE RESERVATION. Contact TSHA Headquarters at convention@txsha.org with any questions or concerns.
Invoices
An invoice was sent to you from TSHA Payments Coordinator, Yesy Garcia. Please pay close attention to remittance instructions on this invoice and submit payment as soon as possible. Contact Yesy Garcia at YGarcia@Txsha.org if you need your invoice re-sent to you.
Please feel free to contact us with any questions at exhibits@txsha.org.